Media Submission Guidelines

To keep our marketing consistent, professional, and aligned with our Code of Conduct & Disciplinary Policy, all photos and video for specials, events, and promotions must follow these rules. These standards apply across all locations: McFiler’s (Chehalis), The Hub (Centralia), and the Chehalis Theater.

• Submission Method:
  1. Email all media to: lisa@mcfilers.com
  2. No texts, DMs/Messenger, or verbal hand-offs will be accepted.
• Point of Contact / Event Organizer:
  1. Lisa Murphy (Event Organizer) — primary reviewer and approver.

• Photos: JPEG or PNG, min 1080×1920 (higher is better)
• Videos: MP4 preferred, max 60 seconds
• Orientation (Videos): Vertical/portrait required
• File Naming:
  1. `location_eventname_YYYYMMDD_asset.ext`
  2. Examples:
     1. `hub_oktoberfest_20251023_poster.jpg`
     2. `theater_queen-tribute_20251108_teaser.mp4`
     3. `mcfilers_fall-cocktails_20251030_reel.mp4`

• Events (posters/videos/social): Submit ≥ 2 weeks before the event date.
• Food/Drink Specials: Submit ≥ 5 days before launch.
• Late submissions may not be promoted.

• Represent our venues as safe, welcoming, and inclusive spaces.
• No discriminatory, harassing, or offensive language/imagery.
• Keep scenes clean and guest-ready (tables wiped, tidy bar, correct glassware/plating).
• Highlight food, drinks, staff, or performers positively; get permission for identifiable close-ups.
• Avoid profanity, unsafe behavior, or depictions of over-service.

• Initial Review: Lisa Murphy reviews for branding, compliance, and quality.
• Edits: Submissions may be cropped, color-corrected, captioned, or resized for platforms.
• Scheduling: Approved assets are added to the social/web calendar; timing at Marketing’s discretion.

• Use natural light; avoid harsh overheads.
• Vertical framing with headroom for text overlays.
• Focus on the subject; clear backgrounds; wipe glassware/plates.
• Capture both hero shots (staged) and candid moments (guests/staff, with permission).
• For drinks: fresh garnish, no fingerprints on glass, correct ice and glassware.

• Questions or exceptions: lisa@mcfilers.com (Lisa Murphy, Event Organizer)

✨ Submitting on time, in the right format, and in line with our Code of Conduct helps us publish higher-quality promotions faster — and keeps our brand consistent across every location.